Run your cleaning company better. Flobot is software for cleaning companies, carpet cleaners and maid services. Flobot allows you to manage your customers, your employees, your contractors and your office staff. Send quotations from the field direct to the customer, schedule your cleaners and tenancy cleaning teams for jobs or appointments, take instant payments for one-off carpet cleaning jobs, manage your quotes and estimates to get more business.
Build professional cleaning quotes and estimates and get them out to your client immediately - even from the customer's premises.
Send your cleaning invoices from Flobot or to your accounts package or take instant card payments directly into the system.
The diaries and schedules of the cleaners enable you to plan cleaning projects and recurring cleaning jobs months ahead.
Every cleaner has access to the Flobot Field app to show them where to go, when to go and what to clean.
A long time ago we started as a domestic cleaning company, cleaning properties all over South London. From there we morphed into a property maintenance business and now a software company. And that gives us a unique insight and an appreciation for the complexity of running a cleaning business providing maid services. It's not just about scheduling the cleaners. You will probably have a mix of employees and sub-contractors among your cleaning teams - and so Flobot deals with payment allocations for both.
There is more. It has a HR system for keeping the names, addresses, numbers, emails, next of kin, insurances, certificates, CVS, skillsets and another other details of the cleaners. You can do your payroll with Flobot by allocating payments to the cleaners for individual jobs or just record their salaries. It has an online portal so the cleaners themselves can check their payments and alter the areas they can work. And of course there is the Flobot Field app that shows them who to see, where to meet them and what to do when they get there.
It is an all in one one cleaning software system. There is no other field service software company like Fresh Milk Software - and there is no other product like Flobot.
So, it is still possible that even in this day and age you are using paper jobsheets to ensure that the customer signs off the job to say they are 'happy'. And then you rely on the cleaner to pop into the office or post them to you so that you have a record of what happened with that cleaning job.
You don't have to be a rocket scientist to see where this process can go wrong and its limitations. Losing the paperwork is probably the number one fault - if it was ever signed in the first place. Then probably scanning it. Then having to reconcile it with the correct account and order. Then storing the pieces of paper and finally trying to find it when there is some sort of dispute.
And it doesn't take a genius to work out why this process is much better if you use an app on a smart phone or a tablet to do it. It is instant. You can tell the cleaner not to leave before it is signed. You get an email telling you the e-jobsheet has been completed. It is reconciled with that exact order to the customer's account. It is stored on their file in the cloud forever and it is easy to find if there is a dispute.
Even better, it is time stamped and geo-location stamped with a map of where it was signed for on the sheet. X marks the spot. And now you can invoice straight away. And by the way - if you want to have special tick boxes and forms for a checklist - it can do that too. Want to see one? Click here
Running a successful maid service and cleaning business is fast paced and hard work. Flobot helps because it combines everything you need in one system. So, storing all the details of your clients, their sites, contacts and requirements. Then storing the details of your cleaners and cleaning teams.
Building quotes, sending them and storing them, right through to scheduling the cleaners to do the job - or maybe the same job every week, sending an invoice for the cleaning to the client or taking an instant card payment, right down to paying the cleaners themselves.
An end-to-end, start to finish cleaning software solution like no other.
And used by hundreds of cleaning companies across the world.
The Flobot app is designed to get your field team members, agents, engineers and tradespeople out in the field to the right job and on time.
Navigate from job to job by utilizing the built in maps function. Send that information to your client and they can see where your guy is on the map with an estimate of the time of arrival - just like Uber.
Take notes, add certificates, attach before and after pictures to create an e-sheet that can be sent straight to the office from the customer's property instantly..
And now get the client and the engineer to sign it. It will be time and geo-location stamped, no more paper and a lot more evidence when it comes to a dispute.
Flobot app sends all the field data back to the office so you can see where all your field teams are and what they are doing at any time.
Flobot works on any device, laptop, pc, tablet or smart phone. That means you can access your customers, contractors and data anywhere at any time.
Flobot is scalable from 1 user to 1000 and becomes even more useful the more employees and cleaning teams that use it.
Impressive. It means that any domestic or commercial cleaning company can run their entire business from a smart phone, controlling payments, invoices, field teams and customers from anywhere. Download the Flobot field app in the Google Playstore.
Flobot is software for cleaning companies, carpet cleaners and maid services. Flobot allows you to manage your customers, your employees, your contractors and your office staff. Send quotations from the field direct to the customer, schedule your cleaners and tenancy cleaning teams for jobs or appointments, take instant payments for one-off carpet cleaning jobs, manage your quotes and estimates to get more business.
Whether it's scheduling and assigning jobs for hundreds of cleaners and teams or just for yourself, Flobot makes it simple. Get your cleaner to the site on time and keep your customer happy. The job can be sent to your cleaner by email, sms text or by logging into Flobot. There are no more excuses.
You've finished cleaning. So why not take an instant payment from your happy customer? That way you don't have to go home, create and send an invoice and chase for payment at the end of the month.
Each client is different and so when it comes to invoicing, Flobot is as flexible as a gymnast! Large companies may require batch invoices for multiple sites - or just one. Generate automatic and adhoc invoicing for one-off, daily, weekly or monthly cleans. Send the invoice to site, agent or client.
The cleaning has been complete so now is the time to get a signature from your customer to say they are happy with everything. That is really important for payments and invoicing. Flobot allows you to get a signature from your client into the system through a smart phone or tablet and now you have a permanent record - and no paperwork. It's called an e-sheet.
Flobot integrates fully with Xero, the leading accounting and on-line bookkeeping software for the businesses. So, at the end of the month you won't have to worry about endless hours of paperwork.
And keep watching this space for integration with Sage, Quickbooks, Kashflow, Netsuite, Freshbooks and Intacct.
It is not a very well hidden Easter egg, but we are always surprised how often it is over looked. If you have one person in the office directing and controlling a field based user like a tradesmen or a man in a van then Flobot is free for you to use. So, that is a total of 2 users for free on Flobot - we like to help small business! Of course, we are hoping you will grow - in fact you might say that we are banking on it!
And when it is time for your company to grow, you will still enjoy the fabulous Flobot pricing model that makes it the best, most affordable work flow management system on the market - perfect for cleaning companies, removal companies, gardening companies and probably the best property maintenance software out there anywhere.
Flobot is so simple to use that you can have your business up and running on it in 10 minutes. What are you waiting for?